Provides a wide range of administrative support to the tax department including partners, managers, and staff. Ability to multi-task and prioritize workload. Ability to take on projects with little supervision and sometimes strict time constraints.

Tasks:

  • Correspondence for partners, directors, managers and staff, including letters, proposals, engagement letters, memos, etc.
  • Assist associates with coordinating and scheduling meetings, scheduling conference rooms, set-up and food orders (if required).
  • Maintains partner, director and manager calendars.
  • Provide phone coverage and front desk duties for the receptionist lunch, breaks and vacation (on an as-needed basis).
  • Assist with associates travel arrangements for continuing education and client travel, including air travel, hotel, ground transportation.
  • Miscellaneous administrative duties.

Profitability:

  • Tracks and reports actual client related time.
  • Consistently utilizes all firm and department software efficiently.
  • Involvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives, and other firm related projects.

Practice Growth:

  • Works to identify opportunities to reduce costs within the firm.
  • Provides other services in addition to core administrative services.
  • Demonstrate excellent written and verbal communication skills.

Client Focus:

  • Utilizes appropriate procedures to produce a high quality work product.
  • Demonstrates comprehension of relevant accounting knowledge, technology concepts, and other methodologies.

Brand Culture/Development:

  • Exemplify Brand Attributes of the Firm.
  • Comply with all policies and procedures of the Firm.
  • Demonstrate the ability to work individually or in a team environment and address conflict with peers and superiors.
  • Enhances firm collaboration through interactions with associates from all departments.

Work Experience and Education:

  • 3 – 5 years of administrative experience.
  • Strong proficiency in the use of technology and PC applications, specifically, but not limited to, Microsoft applications; Word, Excel, PowerPoint, Outlook, and Access.
  • Ability to multi-task and prioritize workload.
  • Must have excellent written and oral communication skills.

Organizational Relationships:

  • The Tax Administrative Assistant will report directly to the Administrative Services Manager who will provide any necessary guidance relative to administrative issues or work performance through the formal evaluation process.

Special Requirements:

  • Ability to work evenings and weekends based on time of year and client demands.

*This position is a temporary full-time position lasting from December to April.

 

Job Application Form

  • Accepted file types: pdf.